Register once
The entrance desk registers each visitor one time. Every office on their list is told they are coming.
SecurePass Visitor management
Register once. Every office knows you are coming.
SecurePass is our visitor system for shared office buildings. The entrance desk registers a visitor once, and every office they visit is told. A scan at the gate on the way out closes the visit.
- Once
- registered, every office told
- Roll call
- everyone on site, by location
- Passkeys
- staff sign in without passwords
Who it is for
Shared office buildings - the building management, the entrance desk, and every office inside
For building management
- Add each office and its staff accounts
- Decide what the entrance desk asks visitors
- See everyone on site during an evacuation
- Close every visit with a scan at the gate
For offices in the building
- Know who is coming up before they arrive
- Check visitors in without typing their details again
- Keep your own watchlist and incident log
- Keep your records private from other offices
What it does
What SecurePass does for you
Scan IDs at the desk
The desk camera reads Kenyan ID cards and passports. The image is not sent to any outside service.
Evacuation roll call
One tap lists everyone on site by where they should be. Tick names off at the assembly point, or print the list.
Private by design
ID and phone numbers show only the last two digits. Offices never see each other's records.
What is inside
Everything in one place
- Kenyan ID, passport and licence scanning at the desk
- QR passes and badges, scanned out at the gate
- Expected visitors admitted by code
- Watchlist and incident log for each office
- Evacuation roll call by location
- Overstay alerts, reports and exportable records
Visitor data is personal data
IDs and phone numbers are masked, each office's records are kept apart from the desk and from each other, every access and export is audited, and retention is set per office. ID images are read in the browser, and the whole system can be self-hosted.
Getting started
Up and running in three steps
01 We set up your building We create your building and its first admin account. Your admin then adds each office and its staff.
02 Choose what to record Your admin decides what the entrance asks each visitor. Offices can ask for more, but not less.
03 Start at the desk Desk staff sign in from a web browser on a device with a camera. They can start registering visitors right away.
Questions
What people ask about SecurePass
How is visitors' personal data protected?
ID and phone numbers show only the last two digits. Seeing a full number needs a stated reason, and it is logged. Offices cannot see each other's records. Each office sets how long records are kept, and older ones are deleted automatically. Under the Kenya Data Protection Act, your building or office controls the data. We only process it for you, and we never sell it.
Do we need special scanners or equipment?
No. ID scanning uses the camera on the desk device. A handheld scanner also works for passes and badges. Add a printer if you want printed passes and badges.
Can offices invite visitors before they arrive?
Yes. An office creates an invitation and gets a code to share with the visitor. The entrance types or scans the code. The visitor's details are already filled in.
What happens if a flagged visitor arrives?
Each office keeps its own watchlist. A flagged visitor is refused at that office's check-in. The office admin and security staff are told at once.
Can SecurePass run on our own server?
Yes. We can host it for you. It can also run on your own server for one building.
Every question we get asked is on one page, if you would rather read the lot.
Need something it does not do?
We build it around you
SecurePass is built by the same engineers who build custom systems. If you need more than it does today, we can extend it or build around it.
Ready to try SecurePass?
Open SecurePass and look around, or book a free call and we will walk you through it.
- Free 30-minute call
- A walk-through on your own data
- Straight answers, no pressure
Or reach us directly
Weekdays, and we answer the same day.