Outgrown spreadsheets
Outgrown your spreadsheets? Move to a system that keeps up.
Orders on WhatsApp. Stock in one sheet, invoices in another. One person who knows how it all fits. We turn the sheets you trust into one simple system - same columns, fewer mistakes, nothing typed twice.
- Fixed price
- agreed in writing before we start
- 2 - 4 weeks
- to a first working version
- Yours
- code, data and every account
Sound familiar?
Where spreadsheets stop working
- Three copies of the same sheet, and no one sure which is right
- One person knows the formulas, and work slows when they are away
- Stock, orders and payments are in different files that never agree
- Month end takes three days of copying and checking
- Anyone with the file can see or change everything, even salaries
- The file gets slow and breaks as it grows
What changes
What you keep, and what we build
You replace the workarounds, not everything. What works stays.
You keep
- The columns and reports your team already understands
- Excel or Google Sheets for quick analysis, fed by the system instead of typed into
- Your paybill, till and bank accounts
- WhatsApp for talking to customers
We build
- One record for each customer, order and item - typed once
- Each person sees and changes only their part
- M-PESA payments matched to invoices automatically
- Month-end reports ready in seconds
How the move works
Four simple steps
One fixed price, paid in stages. The last payment is due after thirty days of real use.
01 We read your sheets Your formulas and columns show us how your business really works. We write it down before we build.
02 A first version on your data In two to four weeks, your team uses it on real work, with your rows already moved in.
03 Run both for one cycle The sheet and the system run side by side, so everyone trusts the numbers before switching.
04 Switch and keep everything The sheets are saved, every row is in the system, and nothing is lost.
Before you switch
What people ask when they outgrow Spreadsheets
Can we keep using Excel?
Yes. You can export anything to Excel or Google Sheets. The sheet becomes a copy for checking numbers, not the place you run the business.
Will we lose the history in our sheets?
No. We move every row across, remove duplicates and check the totals match. Your old files are saved, not deleted.
Is a system too much for a small team?
Sometimes. If two people share one tidy sheet, a ready-made tool may be enough. We will tell you that on the first call.
How long does the move take?
Most teams use a first version within two to four weeks. The full move is done in a couple of months, in stages.
Every question we get asked is on one page, if you would rather read the lot.
Read more
Custom systems - how a build runs The fixed price, the stages, what you own and what happens after launch. Off-the-shelf vs custom: the real three-year cost A worked example of what you actually pay to keep working around software that does not fit. Outgrown QuickBooks Outgrown QuickBooks? Keep the books, fix everything around them. Outgrown Odoo or Zoho Odoo or Zoho not fitting? Own a system that does.
Book a free tools review
Thirty minutes, free. You will know what to keep, what to connect and what to build - and get a fixed price within a day.
- Free 30-minute call
- A fixed price within a day
- An honest answer about buy versus build
Or reach us directly
Weekdays, and we answer the same day.