Learner records ready for KEMIS
Every learner has one record with UPI, guardians and documents. SchoolTrack shows which records are not ready for KEMIS.
SchoolTrack School management
Run the whole school from one record
SchoolTrack runs a Kenyan school from one system. Learners, attendance, CBC marks, exams, report cards and fees all live in one place. Each person sees only what their role needs.
- KEMIS
- ready learner register
- Vote heads
- M-PESA fees matched to them
- 6 roles
- each seeing only its own
Who it is for
Kenyan schools - the head, the bursar, teachers, and the parents they report to
For heads and school owners
- One page that shows how the school is doing today
- A learner register you can check against KEMIS
- Report cards with a QR code parents can verify
- A record of who changed what, and when
For bursars
- Fee structures by grade and term, split into vote heads
- M-PESA payments matched to the right learner
- Receipts, statements and arrears reports in a few clicks
- Fee reminders sent to parents by SMS
What it does
What SchoolTrack does for you
CBC marks, exams and report cards
Teachers mark against KICD strands and rubrics, or enter exam marks. Report cards build from those marks.
Fees on M-PESA
Parents pay by M-PESA and the payment lands on the right learner. Cash, cheque and bank payments get receipts too.
Parents kept in the loop
Parents sign in with their phone to see balances, attendance and report cards. Absence alerts go out by SMS or WhatsApp.
What is inside
Everything in one place
- Learner records with UPI, checked for KEMIS readiness
- Competency-based assessment with rubrics and evidence
- Fees on M-PESA, reconciled against vote heads
- Attendance alerts to guardians by SMS or WhatsApp
- Panels for admin, teacher, bursar, parent, learner and clinic
- Consent, data requests and an audit trail on sensitive records
Built for the rules schools now answer to
KEMIS, competency-based assessment and the Data Protection Act all changed what a school record has to hold. SchoolTrack was designed after them, so the register can be checked against the Ministry list and a parent can see their child's evidence, not just a letter grade.
Getting started
Up and running in three steps
01 Sign up your school Tell us about your school and confirm your email. We usually set you up within one business day. Your 30-day free trial starts then.
02 Add your classes and learners Set your terms, grades and streams. Upload your learner list from a spreadsheet, then invite your staff.
03 Set fees and start the term Add your fee structures and connect your M-PESA paybill. Then your staff and parents can start using it.
Questions
What people ask about SchoolTrack
Does SchoolTrack work with KEMIS?
Yes. It checks each learner record and shows what is missing. You can upload the KEMIS learner list to compare it with your register. It can copy a matched learner's UPI and export your register in KEMIS format. It does not send data to KEMIS on its own.
Does it handle CBC assessment?
Yes. Teachers mark each learner against the KICD strands for their grade. They use rubrics and the 4-level or 8-level scale. Photos and other evidence can be shared with parents. It also tracks KNEC school-based assessment and exports it.
How are school fees collected?
Parents can pay by M-PESA from their phone or to your paybill. Each payment is matched to the learner automatically. A payment it cannot match goes to the bursar with likely learners suggested. The M-PESA link uses your school's own paybill details.
Do we have to type in all our learners again?
No. You upload your learner list from a spreadsheet. SchoolTrack checks the whole file first and shows any errors. Nothing is added until the file is clean. Old fee balances are moved over with our help.
What if the internet goes off at school?
Teachers can still take the register and enter marks on their phone. The phone keeps the work and sends it when the connection comes back. They need to open SchoolTrack online once first.
Every question we get asked is on one page, if you would rather read the lot.
Need something it does not do?
We build it around you
SchoolTrack is built by the same engineers who build custom systems. If you need more than it does today, we can extend it or build around it.
Ready to try SchoolTrack?
Open SchoolTrack and look around, or book a free call and we will walk you through it.
- Free 30-minute call
- A walk-through on your own data
- Straight answers, no pressure
Or reach us directly
Weekdays, and we answer the same day.