Custom Systems
Branded school sites with admissions enquiries, fee payment, and parent-friendly information that cut down on repetitive calls and WhatsApp messages.
Typical first build
KES 200k - 600k
Timeline
6 - 10 weeks
Includes
Discovery, build, launch, and a 30-day post-launch window for adjustments.
Range covers most education projects in this pillar. Final scope and price come out of a planning call.
Common use cases
When this becomes useful for Education
Admissions and parent portal
A school whose admissions and fee enquiries pile up across phone, WhatsApp, and walk-ins each term.
Outcome
Parents enquire, apply, pay fees, and read updates from one branded portal instead of group chats.
Course catalogue and enrolment site
A training centre or academy whose courses are discovered offline because the website does not let people enrol.
Outcome
Prospective students browse courses, check intakes, and enrol with payment in a single mobile flow.
Term landing and event pages
A school running open days, sports days, fundraisers, or term events that today get announced through WhatsApp screenshots.
Outcome
Each event has a clean page with details, RSVP, and payment, so parents act without back-and-forth messages.
Sound like your situation?
A 30-minute planning call gets you scope, timeline, and a budget range you can act on.
Problems we hear most often from Education
If any of these sound familiar, this pillar is the right place to start.
Admissions enquiries arrive across phone, WhatsApp, and walk-ins with no consistent record
Parents pay fees through M-PESA paybills with no automatic ledger update or receipt
Term communication relies on WhatsApp groups parents miss or mute
The school site cannot accept enrolment, payment, or applications without a phone call
What is included
Capabilities for Education
Admissions and enrolment enquiry forms
Fee payment with M-PESA and card
Newsletters, term dates, and policies
Parent self-service portal
Workflow example
How it changes for Education
The useful question is not only what feature gets built - it is what changes in how customers, staff, payments, and records move through the business.
Before
Admissions and fee enquiries arrive across phone, WhatsApp, and walk-ins, and the team retypes the same answers.
Build
We deliver a branded portal with admissions intake, fee payment, and parent communication, all on one record.
After
Parents self-serve the routine asks, admissions sees an applicant pipeline, and fee collection becomes traceable.
Want a workflow mapped for your business?
We will sketch the before/build/after for your specific operation on the call.
Infrastructure inside this pillar
The rails we wire in when the workflow needs them
Good fit when
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The business gets regular enquiries, orders, bookings, or account requests.
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Customers need to take action on mobile without calling first.
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Payment, WhatsApp, SMS, or email needs to be part of the journey.
Not the best starting point when
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The offer is not clear enough yet to turn into a customer journey.
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You only need a static brochure page with no forms, payments, portal, or workflow.
Example deliveries
What this looks like for Education
School parent portal
Branded site with admissions enquiries, fee payment, and announcements that parents actually read.
Scoping inputs
What makes planning faster
You do not need perfect documentation before a call. These are the practical details that help us recommend the right starting build and avoid unnecessary scope.
Your main customer actions: enquire, book, order, pay, download, or log in.
Current customer questions and where the team answers them today.
Payment, messaging, CRM, spreadsheet, or email tools that already exist.
A clear owner who can approve copy, flows, and launch decisions.
Buyer questions
Questions that come up from Education
Can parents pay fees in instalments?
Yes. The fee structure supports terms, instalments, and late-payment handling, with M-PESA and card collection.
How do we handle admissions for multiple intakes per year?
Each intake has its own application form, deadline, and reporting view, so admissions can run multiple cycles without overlap.
What happens to the data if we change schools or systems?
All records are exportable. We do not lock you in - you own the data and can move it if needed.
Where most education operators start
Operations Systems first, then Custom Systems and AI + Communication
Most schools start with the operations system that ties admissions, fees, attendance, and reporting into one source of truth. The parent portal and admissions assistant come next, once the back-office is no longer running on spreadsheets.
Industries we know best for this pillar
Built around how operators actually work
Ready to scope a custom systems project?
Where customers find you, decide, and pay. Tell us the bottleneck and we will point at the right scope, timeline, and budget range.
- Free 30-minute planning call
- Scope, timeline, and budget range
- WhatsApp, phone, or email available
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